The digital payslip is based on a precise legal framework, but not all platforms handle legal obligations in the same way. Arkevia, a digital vault used by both private companies and public institutions, structures its compliance around several texts from the Labor Code and technical standards. Understanding these mechanisms allows for assessing what this solution offers compared to traditional payslip management.
Arkevia Compliance and Applicable Standards for the Digital Vault
| Regulatory Requirement | Reference Text | Treatment by Arkevia |
|---|---|---|
| Right to receive the payslip in electronic form | Article L.3243-2 of the Labor Code | Automated distribution in the employee’s vault |
| Employee’s right to object | Article L.3243-2 (amended by ordinance n°2016-1635, supplemented by law n°2022-172 of February 14, 2022) | Identification of opposing employees, automatic maintenance of paper edition |
| Retention period | Article L.3243-4 of the Labor Code | Archiving for the legal retention period |
| Digital vault standard | NF Z42-020 | Alignment with integrity and traceability requirements |
| Security of public data | General Security Reference (RGS) | Referencing in public contracts (hospitals, local authorities) |
This table summarizes the documented compliance points. Two elements stand out: the automated management of the employee’s right to object and the alignment with the NF Z42-020 standard, which governs the probative retention of digital documents.
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To delve deeper into the Arkevia payslip in detail, one must examine how the platform articulates these obligations with the daily operations of HR services.
Management of the Right to Object: What Arkevia Automates
Since the 2016 ordinance, employers can send the payslip in electronic form without prior consent from the employee. The employee retains a right to object, which they can exercise at any time.
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Most articles discussing the electronic payslip mention this right to object without detailing its operational implementation. Arkevia integrates a mechanism that identifies employees who have exercised their refusal and automatically switches their profile to paper edition.
This automation avoids two concrete risks:
- Sending a digital payslip to an employee who has notified their objection, which would constitute a breach of Article L.3243-2
- Forgetting an opposing employee during a payroll manager change or a reorganization of the HR department
- The manual management of exception lists, a frequent source of errors in medium-sized companies
For organizations with several hundred employees, this feature represents a measurable increase in reliability for each payroll cycle.
General Security Reference and Hospital Public Contracts
A little-documented aspect in general content concerns Arkevia’s positioning in the public sector. Since 2024, the platform appears in public contracts and tenders from hospitals and local authorities as a digital vault eligible for payslips.
This presence in the consultation documents published on public procurement platforms implies compliance with the General Security Reference. The RGS sets requirements for authentication, encryption, and access traceability that go beyond what the Labor Code requires for the private sector.
What the RGS Imposes Beyond the Labor Code
The Labor Code regulates the delivery and retention of the payslip. The RGS adds constraints on the technical chain: user authentication level, access logging, and integrity of stored documents. For a public hospital managing the payroll of several thousand agents, these guarantees condition the choice of provider.
In contrast, for a small or medium-sized enterprise in the private sector, compliance with the RGS is not mandatory. It serves as an indicator of technical robustness, not as a legal prerequisite.
NF Z42-020 Standard and Probative Retention of Payslips
The NF Z42-020 standard defines the specifications for a digital vault: integrity of the deposited document, impossibility of modification after deposit, faithful restitution, and controlled destruction at the end of the retention period.
Arkevia has aligned itself with this standard, which structures three guarantees for the employer:
- The payslip deposited in the vault cannot be altered by the employer, the technical provider, or the employee
- In the event of a labor dispute, the document returned has the same probative value as the original, provided that the retention chain is documented
- The deletion of documents follows traceable rules, which protects the company in case of a CNIL audit
Alignment with NF Z42-020 distinguishes a digital vault from a simple online storage space. A standard cloud service does not guarantee either the integrity or the non-modification of the document. The difference manifests during a dispute, not in daily use.
Retention and GDPR Compliance
The General Data Protection Regulation requires that payslips, which contain sensitive personal data (salary, family situation, contributions), be stored under conditions that guarantee their confidentiality. The NF Z42-020 standard and Arkevia’s encryption mechanisms meet this requirement by limiting access to only authorized recipients.
The choice of a digital vault compliant with NF Z42-020 for the dematerialization of payslips is not merely a technical convenience. It conditions the legal value of the retained documents and the company’s ability to respond to an audit or a dispute. For public structures, compliance with the RGS adds as a selection filter. Arkevia covers these two areas, which explains its adoption in contexts where document security is contractually required.